The stand areas will be available from Tuesday, September 28th, 2021, 1 p.m. onward, as well as daily from 8 a.m. to 7 p.m. on the remaining set-up days. Construction work apart from these times can be permitted on request if the exhibitor bears the costs incurred (security, lighting, hall supervisor, etc.). The booths must be completely prepared by Thursday, October 30th, 2021, 6:00 p.m. The organizer may otherwise dispose unused exhibition areas that are not occupied by the specified deadline. The defaulting tenant remains liable for the rent.
The deconstructionh of booths may only begin after the end of the trade fair, on October 3rd, 2021 at 5:00 p.m. On the last day of the fair, deconstruction can take place until midnight; on the following days from 7.30 a.m. to 6 p.m. Deconstruction must be completed no later than October 6th, 2021, 12:00 noon. If the deadline is missed, the organizer is entitled to vacate the booth at the expense and risk of the exhibitor without prior warning.
The following rules apply to ensure order and security on the exhibition grounds:
Attention: assembly and deconstruction passes!
Each exhibitor, his stand or construction personnel may only enter the exhibition grounds during the asssembly and deconstruction periods if they can show an assembly or deconstruction pass (a specifically colored wristband) to the security staff. The wristbands can be ordered via the exhibitor service portal in advance of the fair. The wristbands can also be purchased from the security staff when entering the site, upon presentation of a legitimation (copy of the stand confirmation or naming of the exhibitor incl. stand number for whom the stand is to be assembled or deconstructed, upon presentation of the identity card).
Parking / entry into the area
- For all cars, trucks, buses, transports, trailers, caravans, a deposit of € 100 will be charged when entering the exhibition grounds without a valid parking card.
If the vehicle owner only drives into the exhibition grounds during the construction period, he will be refunded the deposit upon leaving the area on time, which is timed by the security staff and noted on the deposit slip.
- If the vehicle is parked during the trade fair, a parking ticket can be purchased from the organizer in advance. If the driver presents the parking ticket with a valid registered number upon entering, the deposit does not have to be paid.
- The parking ticket can also be purchased from security staff or from the exhibition management when entering on site.
Parking areas for trucks and cars are located on the exhibition grounds in immediate vicinity to the exhibition areas. Parking tickets for exhibitors can be ordered via the exhibitor service portal.
The following safety regulations with regard to fire protection must be comlied by every exhibitor:
- All decorative elements, fabrics, tablecloths, foils and decorations of a booth must at least correspond to the designation “flame retardant” according to DIN 4102 (colloquially “B1”). Evidence or the corresponding test certificate must be presentable on request.
- The use of liquefied gas must be coordinated with the organizer in advance; in addition, please see leaflet no. 15 “Liquid gas at events” from the City of Leipzig, which can be accessed at the following link: http://www.leipzig.de/fileadmin/mediendatenbank / leipzigde / city / 02.3_Dec3_Umwelt_Ordnung_Sport / 37_Branddirektion / Download / BSM_15_- _Fluessiggas_bei_VA__05-2011_.pdf
- If approved, they can only be used outside the halls; a minimum distance of at least 5 m to adjacent buildings must be maintained.
- The provision of a fire extinguisher is strongly recommended for every booth indoors and outdoors.
- The use of open flames, flammable gases, pyrotechnics, explosive substances and smoking are prohibited inside the halls. Exceptions require a written approval by the organizer, the trade fair management and require coordination with the Leipzig Fire Department. Official approval procedures and inspections are subject to a charge and are borne by the person responsible.
- Deciduous and coniferous trees may only be used with moist root balls; soils made of bark mulch etc. must always be kept moist.
- Empty packaging, cardboard boxes, etc. may not be stored inside the halls; this applies in particular to spaces within the stands and to the areas between the hall wall and the stand construction.
Escape and rescue routes, fire protection and release devices
- The marked escape and rescue routes must be kept clear at all times in full width.
- Laying cables in the corridors is not permitted; this also applies to laying cables under adhesive tape, mats or in cable bridges.
- The vestibule between the inner and outer doors has to be kept clear, the placing of material is not permitted.
- Fixtures, constrictions, flags and stands are not permitted in the exhibition corridors, and no objects may protrude into the air space above the exhibition corridor.
- Fire protection equipment such as wall hydrants, fire extinguishers, manual pressure detectors, escape and rescue route plans must be kept clear at all times and their visibility must be guaranteed.
- Access to triggers for smoke extractors must be guaranteed at all times; this applies in particular to the triggers behind stand constructions. If necessary, appropriate accesses has to be provided.
- Fire doors are not allowed to be wedged, tied or blocked in any other way. The swivel area of doors with a catching device must be kept free of objects to ensure doors can be closed in the event of an incident.
- The signs of escape and rescue routes are not allowed to be restricted in terms of perception and visibility.
- For larger exhibition stands, additional escape and rescue route signs may have to be provided; this has to be organized in advance of the event with the organizer, the exhibition management and, if necessary, the building authority.
Event technology, superstructures
- Structures such as traverses, exhibits, booth boundaries must be stable and constructed in accordance with the applicable rules of technology; a proof of stability must be prepared for special structures and large exhibits.
- Headlights, speakers and other equipment have to be attached to appropriately dimensioned and approved load handling equipment; they must be attached using approved lifting accessories. A secondary safety device in form of a sufficiently dimensioned safety rope must be provided.
- Cable ties, screw clamps, clamps are not permitted for attaching lighting, etc.
Electrical systems in stand construction
- The entire electrical equipment of the booths must be carried out in accordance with the regulations of the Association of German Electrical Engineers (VDE). For sockets, lighting circuits and CEE sockets with a load capacity of up to 32A, a fault current protection circuit with a maximum fault tripping current of 30mA must be provided.
- Any portable electrical equipment used (extension cables, distributors, coffee machines, etc.) must have a valid test in accordance with DIN VDE 0701-0702.
- Frequency-controlled machines and equipment must be operated with a type B SK residual current circuit breaker and their use must be reported to the organizer in advance.
Vehicles inside the halls
Vehicles with internal combustion engines may only be exhibited in the halls with prior approval by the organizer. The tank content is to be limited to the necessary amount (reserve light of the fuel gauge must light up). The tank lids must be locked or otherwise secured against unauthorized access. The main battery switch must be switched off or the battery has to be disconnected. Electric vehicles must be disconnected from the traction network using the main switch or service plug in accordance with the manufacturer’s specifications.